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Alliance of Arizona Nonprofits + Arizona Grantmakers Forum Seeking Coordinator/Project Manager to Serve Southern Arizona Network

February 14, 2023

Project Scope 

The Alliance of Arizona Nonprofits and Arizona Grantmakers Forum, working under the Alliance of Arizona Nonprofits (the Alliance), are seeking an independent contractor to serve as coordinator/project manager for its Southern Arizona Network (SAN). This contractor will work on building a local presence in the region of southern Arizona (described as the region south of Maricopa County) and bring educational programming and collaborative opportunities to southern Arizona’s philanthropic and nonprofit community. This contractor will work extensively with the Alliance team to: 

  1. Engage current and prospective members in southern Arizona
  2. Identify topics of interest
  3. Coordinate logistics for educational programs
  4. Increase Alliance brand awareness

Upon award of this project, the contractor will be given a one-year contract with the option for renewal at the end of the year should both the Alliance and contractor agree. Renewal is optional for up to four years, contingent upon success of goals. After the fifth year of the contract, the Alliance will initiate a new RFP process for which the awarded contractor may reapply. 

Scope of Services
The following provides a general overview of the specific work the Alliance will expect the selected contractor to complete. This should not be considered an exhaustive list of tactics to meet the goals stated above. The Alliance welcomes proposer’s recommendations to add strategies and tactics to this list.

1.  Member Engagement

  • Plan, execute, and attend educational and collaborative opportunities
  • Build and maintain relationships with current members
  • Gather information from current and future members
  • Moderate discussions
  • Attend nonprofit and philanthropic events in the region including rural roundtables and member luncheons
  • Attend the Alliance annual events including the statewide conference in August and Transform Arizona in October/November

2. Increase Alliance Brand Awareness

  • Serve as brand ambassador for the Alliance in the region
  • Educate potential new members on the benefits of Alliance membership
  • Connect potential members with the Alliance Member Services Team, when appropriate.

3. Reporting

  • Contractor will submit monthly reports on their metrics as defined in conjunction with the Alliance team upon onboarding

Additionally, the Alliance is seeking a contractor who has:

  • Extensive knowledge of the philanthropic and nonprofit sector throughout southern Arizona
  •  Excellent written and verbal communication skills, including significant experience in public speaking, leading group discussions, and general event planning and hosting
  •  A history of community building
  •  Align with Alliance values
  •  A strong understanding of inclusion, diversity, equity, and accessibility in the philanthropic and nonprofit sector
  •  A strong understanding of advocacy-related issues in the region
  •  An understanding of databases and  willingness to learn the Alliance technological systems

Assumptions and Agreements

  • The Alliance reserves the right to dismiss any proposal for any reason
  • The proposal must include examples and references of businesses with which the proposer has worked on similar assignments
  • The contractor will provide their own laptop and necessary physical technology
  • All travel is included within the contract and additional travel costs will not be reimbursed
  • Average time spent in this role is between 15-20 hours per week

Budget
$15,000 for a one-year contract.

Ownership of Final Product/Intellectual Property
The ownership of any products or intellectual property that is completed upon award of this RFP will fall under the Alliance’s purview, but the contractor may use it as examples in their portfolios.

Submittal Requirements
Proposals must be submitted in a .pdf format to the Alliance Marketing Team at
marketing@arizonanonprofits.org.

We will accept proposals from firms that are willing to do this work. If submitting as a firm, please include the firm’s information and that of the specific individual who will be working on this project. Proposals must include the following:

  1. Contractor location – although not required, preference will be given to those who live in the southern Arizona region
  2.  A contractor profile, length of time in business and a description of the contractor’s core competencies
  3.  Portfolio of similar work completed for previous clients as well as associated metrics
  4.  Description of the firm’s availability to begin the project as well as a proposed timeline
  5.  Biography for contractor
  6.  Three references including the type of work done for each and the date of completion. Please include company name, address, phone number, email and contact name
  7.  Explanation of work that has been completed in the southern Arizona region
  8.  A summary explaining why the contractor is most qualified

All submissions must be sent electronically as a .pdf.

Selection Process
The following details the two-step process the Alliance will use to determine the interest, qualifications and selection of a final partner for the project:

  1. Submission of qualifications: Pre-qualificationAll proposals will be scrubbed of identifying information to ensure an equitable review. Proposals will then be scored through a matrix based on the requirements listed in this RFP by our selection committee.
  2.  FinalistsThe Marketing Team will select those consultants with the highest matrix scores to meet with the selection committee discussing their qualifications, the process, and any items they envision or any suggestions for desired outcomes. The selection committee reserves the right to determine the number of finalists, but it is expected that two to three contractors will be selected for further consideration.

Schedule for Selection Process
Issuance of RFP: February 13, 2023
Questions from Submitters: March 3, 2023 5PM MST

Responses Due: March 17, 2023 5PM MST

Finalists Notified by email: Week of April 3, 2023

Finalist Interviews: Week of April 10, 2023

Award of Contract: Week of April 24, 2023

Anticipated Commencement of Project: May 1, 2023

Request for Additional Information
The Alliance reserves the right to request any additional documentation that it deems necessary to assist with the review and contract award process.

Contract Terms
All materials produced by the selected contractor on behalf of the Alliance is confidential and become the exclusive property of the Alliance. The selected contractor may not share project materials, member data, industry or project participant contact information unless explicitly authorized by the Alliance to do so. The Alliance is not responsible for any costs incurred in the preparation of a proposal. The Alliance reserves the right to accept or reject any or all proposals received as a result of this RFP, to negotiate with all qualified bidders and to cancel the RFP, in part or in its entirety, at its sole discretion.

Questions?
If you have questions, please contact the Alliance Marketing Team, at
marketing@arizonanonprofits.org. Firms are not allowed to contact individual team members at the Alliance after the RFP is released. This may result in disqualification. At the Alliance, we recognize the importance of diversity. We are committed to being a valuable member of the communities in which we live and operate. Diversity in our supplier base is an important part of that commitment. Through our Supplier Diversity Program, we are dedicated to diversifying our supplier base to include minority-owned (MBE), women-owned (WBE), veteran-owned (DVBE), LGBTQ (Lesbian, Gay, Bi-Sexual, Transgender, Queer/LGBTBE)-owned and disabled-owned businesses and individuals wherever possible. We actively work to include diverse suppliers in every bidding opportunity.

About the Organization
The Alliance of Arizona Nonprofits and Arizona Grantmakers Forum recently completed a merger of the two organizations, creating one organization to better serve Arizona’s nonprofit sector. The two organizations will operate under the Alliance name for the immediate future. Read the announcement here.

About the Alliance of Arizona Nonprofits
Founded in 2004, the Alliance of Arizona Nonprofits is a trusted resource and advocate for Arizona’s nonprofit sector. Comprised of more than 1,000 members across the state, both nonprofits and those in the community who support them, the Alliance is dedicated to furthering the common interests of Arizona’s nonprofit community. Our work is aimed at strengthening Arizona’s nonprofit community as a whole, while also providing services and programs that directly help individual organizations succeed. By working with government to advocate for nonprofits, providing resources to help nonprofits save money, and creating opportunities for nonprofits to connect and grow, the Alliance strives to promote healthy, vibrant communities. 

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